DOCUFLO
"Finding it hard to keep track of your documents?"
Sort it .... with Docuflo...
Capture....
Manage...
Search...
Protect...
Docuflo is the solution to today's document management challenges.
Docuflo is not merely for document storage and retrieval. It simplifies complicated document-related tasks and streamlines processes. It transforms paper and electronic documents to Digital Knowledge Assets to share and secure within the company.
Why do I need Docuflo?
In the past 2 years, the need for comprehensive wide DMS has leapt to the top of most business agendas. Increased regulation, risk management, new collaborative working practices, business efficiency and the exponential growth in email are the main factors causing this change.
More than 80% of the organizations information today, is held in unstructured form such as text files, graphics, email, hard copies and in a non-sharing nature. Yet this information provides the basis of most business communication and decision making. If organizational risks, which can result in serious financial penalties, damage to corporate image and loss of revenue. If properly managed, the information enables opportunities for significant business improvements, new was of working, provides competitve advantage and the sharing of organizational knowledge.
FEATURES:
Capture & Process
- Document Scanning
- Document Processing and Indexing (manual indexing, zone optical capture recognition, barcode, database lookup).
Information & Process Management
- Document and information life cycle management (create, review, approval, distribute, archive and dispose)
- Process Monitor (global view and take action on inactive task, identify bottlenecks)
- Process design process flow
(No coding require) - Ad-hoc routing and process workflow (attach documents in the process)
- Case/project (virtual) file routing
- e-Forms, process flow and conditional routing (serial and parallel)
- Work queue (route a task to multiple users with the same role to backup to pickup and perform task)
Organize
- Documents are organized in unlimited levels of folders
- Organize functions to perform using the Dashboard
- Task Inbox / Outbox
Collaboration
- Collaboration for sharing information
Searching
- Document searching using indexes and contents
- Web Search (profile, simple, full-text, Boolean phrase, prozimity)
Security & Control
- Version control (check-in and check-out documents)
- Track document versions (document annotations and highlights)
- Files and folders access control
- Audit trail for reporting and tracking
- Folder and File security rights and privileges (private/public folder)
Database
- Supported database are MSDE, MS SQL Server 2000 and above
- ODBC connectivity options
Integration
- ODMA integration for saving MS Office documents
- (Word, Excel, Powerpoint, Outlook)
- Easy integration with vertical applications
- Outlook mail archive
- Web import
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