DOCUFLO PER INDUSTRY
Docuflo for specific industry:
- Warehouse Centers and Distribution
- Law/Legal
- Government sector
- Manufacturing
- Retail
- Academe
- Automotive Industry
Department Solutions:
- Accounting Department
- Purchasing
- HR & Recruitment
- Customer Service Department
- Corporate Intranet
The following are the areas which Docuflo can be used:
- Scanning back files of proof of deliveries, invoices, orders and contracts
- Automates the 'purchase to pay' process.
- Enables information sharing between the main office and branches.
- Automate business workflows and processes.
- Documents are accessible via intranet or internet.
Docuflo for Warehouse Centers and Distribution
Documents such as delivery notes for tracking and auditing, supplier invoice processing and communications between the delivery staff and the logistics branches and operations centers are just some of the documents that need to be stored, retrieved and monitored in the Distribution industry.
Docuflo is a web-based document management solution that can be used to monitor and keep track of your documents for easy and access retrieval.
Each branch or remote sites can have their own PCs and scanners which then can access the centralize document database at the head office.
The following are the areas which Docuflo can be used:
- Scanning back files of proof of deliveries, invoices, orders and contracts
- Automates the purchase o pay' process
- Enables information sharing between the main office and branches
- Automate business workflows and processes
- Documents are accessible via intranet and internet
Docuflo for Law Firms and Legal Businesses
PPCC solutions and services help legal companies efficiently manage their legal documents associated to handling court papers, clients information, and etc.
In every aspect of Law business, the common information they shared across the organization is the client files which generates volumes of paperwork. This paperwork is difficult to manage, prone to loss or damages and requires to be kept for a certain period of time for reference and for regulatory compliance.
In addition, Legal firms have teams of paralegals involved in research and compilation of case documents. Most of the time, legal firms have one or two copies of each case filed and sharing of the document is needed across the organization or between different office locations/branches. Sharing documents across the organization should observe a strict audit trails and history of all individuals who accessed the said documents.
Client files contain many types of documents and records which include email correspondences, reports, statements, photographs. This files maybe in a form of paper or electronic formats.
The following are the area where Docuflo can help Legal firms:
Docuflo help organization reduce their manual administrative task by changing the paper-based process with electronic workflows. Team can easily view, update, and track cases electronically with an audit trails and document versioning. Electronic process promotes information sharing and transparency. This will then increase the productivity, efficiency and accuracy of information shared with the organization.
Government Sector
Government sectors have huge amount of paper documents that needs to be organized in such a way that these documents are accessible whenever and wherever needed. Government institutions should be able to respond to constituents’ requests in a fast and efficient way without spending so much on the implementation of document management solution.
How Docuflo solution can help the government sector?
- Scanning backfiles of government records
- Meet the legislative targets of the organization
- Reduce document processing costs
- Meet the agency targets and have an electronic tracking of all requests
- Enables information sharing between the units of the organization
- Improve co-ordination and association between paper and electronic information
- Maintain the documents confidentiality with the security and audit logging feature of Docuflo
Manufacturing sector overview
Manufacturing companies produced content and information comprises of drawings, schedules, assembly lists, parts test and QA forms and a lot more together with manufacturing and productions records. Typically, manufacturing and production records have only one or two copies.
How Docuflo can help the manufacturing sector?
- Scanning back files business records
- Meet regulatory compliance e.g. Sarbanes-Oxley, ISO, etc
- Reduce the document processing costs
- Automates the 'purchase to pay' process
- Facilitate information sharing between department or works units
- Integrating different data sources
- Security and corporate document
Docuflo solution is compliance with ISO and Sarbanes-Oxley standards and best practices for electronic records and archiving process. The solution will enable organizations to improve operational efficiency, decrease time to market and increase product quality.
Docuflo for Academe
Education institutions are facing increasing challenges nowadays, from smallest to largest institutions. Reducing its operating cost and funding while the competition is increasing and tighter regulatory and compliance are some of the challenges. Having the said challenges means handling management of documents and records effectively and efficient.
Admissions correspondence, grant applications, human resources, accounts payable, student records, or ongoing student work files are some of the document associated with the academe operations.
How Docuflo can help the academe sector?
- Scanning back files of student and other school records
- Meet regulatory compliance e.g. PACUCOA
- Reduce the document processing costs
- Automates the retrieval of student records
- Facilitate information sharing between department or work units
- Centralized document management
- Facilitate the sharing of electronic copies of books in the liblary
- Security of school documents
Docuflo for Retailers
Most of retailers’ documents are related to supplier’s information, client orders and contracts. These documents are vital information necessary to the organizations operational efficiency. The need to access the information on a timely manner is critical in efficiently managing customer requests. Availability and sharing of information across the organization are also factors in delivering customer satisfaction. In any business area, getting new customers relies upon business agility in a competitive marketplace and having the right solutions to support the strategies. The common setup of retails business is they have many outlets, regional offices so the need for Document Management solution is a must. Docuflo is web-based document solution that enables companies to access their documents anytime, anywhere.
How Docuflo can help the Retail sector?
- Scanning and Indexing back files of business records , invoices, orders and contracts
- Reduce the order processing costs
- Automates the purchasing and accounting process
- Enables information sharing between retail outlets and head office
- Improve co-ordination between paper and electronic systems
- Automate business workflows and processes
Docuflo for Automotive industry
In the aspect of manufacturing automotives, information such as design, testing, manufacturing, QA, marketing, and dealer information must be captured and have a centralized repository. Dealers need to manage maintenance, inspection, sales order, fleet management, finance and other general business documentation.
How Docuflo can help automotive industry?
- Scanning backfiles of Proof of deliveries, invoices, orders and contracts
- Documents are available to customers via web access
- Automate the purchasing and accounting process
- Enable information sharing between regional branches and head office
- Automate business workflows and processes
Finance Department
One aspect of Financial Department is monitoring of Accounts Payable (AP). AP is very important function. This ensures that cash flow is managed better, liabilities are identified quickly, suppliers are monitored, late payment charges are minimized and early payments are maximized.
Areas in Accounts Payable that Docuflo can help:
- Saving invoice processing time of Accounts payables staff
- Saving invoice approvers time and reducing approval delays
- Automating document/invoice filing
- Elimination of paper filing and storage costs
- Earlier identification of company liabilities
- Easy integration with procurement and matching processes
- Reduction in late payment charges
- Maximizing early payment bonuses
Document Management for Recruitment Consultants
Whether you deal with temporary or permanent work placements, you almost certainly have to juggle copious amounts of paperwork. Client and work information, time sheets, invoices and other assorted correspondence - all can clog up your system and slow your business down. Keeping track of all this data can be difficult in even the most organized of offices.
Streamlining every piece of data into a manageable and simple-to-access system saves you time, keeping your costs to a minimum. It also means you can spend more time placing candidates and less time on mundane administration.
DOCUFLO brings you a solution that can hold all of these documents in one searchable area regardless of document type. New documents can be created from with DOCUFLO, using standard templates (e.g. MS Word) or simply indexed through MS Office integration meaning that all new documents created are indexed into DOCUFLO by default.
With full text indexing as standard, it is simple to locate any specific string of data within your base of documents, helping you to identify the right candidates from the wealth of CV's regardless of their original format.
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